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Ensuring your organisation is fully compliant with BS7858 screening is crucial for maintaining security standards, especially if you operate in sectors requiring access to sensitive information, secure sites, or high-value assets. This checklist will help you assess your compliance, avoid penalties, and protect your business from risks.

What is BS7858 Security Screening?

BS7858 security screening is a UK standard that outlines the procedures for vetting individuals working in the security industry. It is primarily applied to employees, contractors, and temporary staff who have access to secure environments.

This screening covers multiple areas, including:

• Criminal record checks

• Employment history verification

• Reference checks

• Identity verification

• Right-to-work confirmation

Compliance is not optional—failure to adhere to BS7858 standards can result in serious legal, operational, and reputational consequences.

BS7858 Screening Checklist: Key Steps to Compliance

Use this checklist to ensure your organisation is fully compliant with BS7858 security screening requirements.

1. Identity Verification

• Confirm full legal names and aliases.

• Check government-issued identification (passport, driving licence).

• Validate current residential address and previous addresses.

2. Criminal Record Checks

• Conduct a thorough criminal record check with the Disclosure and Barring Service (DBS) or equivalent.

• Consider international criminal checks for employees who have lived abroad.

• Maintain records securely for audit purposes.

3. Employment History Verification

• Confirm all previous employment within the last five years (or longer, depending on role).

• Contact referees and verify responsibilities and performance.

• Investigate gaps in employment or inconsistencies.

4. Character and Reference Checks

• Obtain references from professional contacts.

• Confirm reliability, integrity, and suitability for security-sensitive roles.

• Include questions about potential risk behaviors.

5. Right-to-Work Checks

• Verify that the employee is legally allowed to work in the UK.

• Ensure documents are checked and copies securely stored.

6. Risk Assessment

• Conduct a risk assessment for roles with higher access to sensitive areas.

• Identify positions where enhanced screening may be necessary.

7. Documentation and Record-Keeping

• Keep records of all screening checks and approvals.

• Ensure compliance with GDPR and data protection laws.

• Maintain an internal audit trail for inspections or compliance reviews.

Common Mistakes in BS7858 Security Screening

Even organisations aware of BS7858 requirements sometimes fail to fully comply. Avoid these common pitfalls:

• Skipping reference checks to save time

• Not conducting international criminal record checks for staff with overseas experience

• Poor record-keeping or unsecured storage of sensitive personal data

• Failing to re-screen staff after a certain period

Why BS7858 Screening Matters

Implementing a thorough BS7858 security screening process:

• Protects your organisation from theft, fraud, and sabotage

• Reduces risk in security-critical operations

• Ensures compliance with UK law and industry standards

• Provides reassurance to clients, staff, and stakeholders

How to Ensure Full Compliance

1. Use a certified screening provider – Working with experienced providers ensures checks are accurate and compliant.

2. Follow the BS7858 standard to the letter – Don’t skip steps, even for temporary staff.

3. Maintain ongoing monitoring – Reassess employees periodically to maintain compliance.

4. Document every stage – Keep records secure, up-to-date, and audit-ready.

Frequently Asked Questions (AEO Optimised)

What roles require BS7858 security screening?

Any staff with access to sensitive sites, cash handling, or high-value assets must undergo BS7858 screening.

How long does BS7858 screening take?

It varies depending on employment history, references, and international checks, but most checks take 2–4 weeks.

Is BS7858 screening mandatory?

While not legally mandatory for all roles, it is the UK industry standard for security and is essential for compliance with certain contracts.

Can temporary or contract staff be screened under BS7858?

Yes. All individuals with access to secure areas should undergo full BS7858 security screening before starting work.

Conclusion

A robust BS7858 screening process protects your business, reduces risk, and ensures compliance with UK security standards. By following this checklist, you can confidently hire employees and contractors, maintain safety, and meet industry expectations.